April 16, 2019
Peyton Pines Elementary School Cafeteria
- Call meeting to order
- Roll call of board members
- List of guests and HOA members present
- Review and acceptance of minutes from last meeting
- Officer reports:
- Environmental Committee
- Architectural Review
- Old Business
- New Business
- Request for Directors to run for Board
- Request for members to be on nomination committee
- Next meeting date
The next meeting of the HOA Board will be 4/16/19 at the Peyton Elementary School Cafeteria at 6:00 pm.
Peyton Elementary School Cafeteria
13550 Bradshaw Road
Peyton, CO 80831
February 19, 2019 6:00 p.m.
BOARD MEMBERS PRESENT: President, Brooks Myers
Treasurer, Debbie DeBaun
Secretary/Environmental, Kim Watkins
BOARD MEMBERS ABSENT: Wayne Boote , Carolyn Payton
OTHER MEMBERS PRESENT: Robert Herz,Jim & Mavis Quarles, Ryan Bertram, DavidGiacalone, Joe Kistle, William Meyer
- CALL TO
President Brooks Myers called the Board Meeting to order at 6:00 p.m.
REVIEW AND ACCEPTANCE OF MINUTES FROM LAST MEETING
- PRESIDENTS REPORT – Brooks Myers Reported
- Board has
settled into a routine and established internal operating procedures
- We have
mailed out letters to one lot owner who is in violation of existing
covenants. Legal action will be taken on
- We have an
attorney’s office (Orten, Cavangh, and Holmes) on retainer to address some of
our more pressing such as the bridle easements, what rules/regulations apply to
our HOA given our voluntary dues, concerns about the HOA-owned property,
Mineral Rights. We will work primarily
with one of their associates who is comparatively inexpensive ($210/hr)
established a committee to look into the bridle easement issue. Joe Kistle and Lynn Little have agreed to
find out the pros and cons of keeping or removing them.
- The Bylaws/Covenants
committee has begun developing detailed processes and procedures the Board will
follow in revising bylaws/covenants, responding to complaints, etc.
- We have
responded to many requests for information regarding lots, reviewed and
approved requests for construction, and mailed out variance request ballots
- Wayne Boote
is still officially on the Board but not participating, limiting the number of
people available to accomplish Board work. Unless Wayne agrees to resign we
can’t fill his position until the June membership meeting.
issues have limited Carol’s participation, but we have resolved this.
- The lot the
HOA owns isn’t used for anything, but it is a financial burden (insurance)
funding constrains the amount of help we can get from a lawyer
- This limits
the Board’s ability to address complaints
- We will
discuss with the lawyer several options to help resolve this
- Sell the lot
the HOA owns
- Meet with
the lawyer to begin addressing our highest-priority issues
- Get some
answers regarding the bridle easements
- Begin revising Bylaws/Covenants
- TREASURES REPORT –
Debbie DeBaun Reported
- January, 2019
ending balance $12,000 @ ENT Bank
- $300 spent in
- $145 Property Insurance
report-January 2019 took a $120 loss
REPORT – Kim Watkins Reported
- LOT 226 – 18185 Ranch Hand Road – 12’x12’ shed,
was recognized to be built – the Environmental Committee failed to take action
within 30 days of submittal, per Article IV, section 2 of the PPHOA Covenants
- LOT 223 – 18005 Ranch Hand Road – Fencing
request – 6” round w/ white vinyl wire for frontage property line. – Environmental Committee requested a delay
in approving hoping we could have this covenant changed before early spring; it
was decided to send out a variance for vote.
- LOT 4 – 18495 Steeplechase Dr. – New ownership,
Danny Cook – future home site, fencing, and driveway inquiry; Environmental
Committee requested preliminary plans, no decision was made.
- LOT 213 – 17813 Pinon Park – New ownership –
request to build a chicken coop – Environmental Committee requested plans, no
decision was made.
- LOT 15 – 18065 Cumbres Road – Requested a
variance for existing 50’x30’ barn with a graduating side setback from 5’ to
14’ and front of 31’- A variance was sent out….the variance should have said
existing barn—Property owner notified the Board of a future Public Hearing with
EPC for setbacks.
- LOT 251 – 18470 Lost Ranger Road – Request to
build and indoor riding arena; 70’ x 140’ attached to existing barn. The Environmental Committee requested
additional information. No decision was
- BRIDLE EASEMENT REPORT – Joe Kistle Reported
Notes are not currently available to be posted.
- Continue working
with Jerry Orten regarding two properties that are in violation with the
- ANNOUNCEMENT OF NEXT MEETING DATES
- April 16, 2019 @
6 p.m. Peyton Elementary Cafeteria
- June 11, 2019 @ 6
p.m. Peyton Cowboy Church – General Membership Meeting
- Moving forward
the Board agreed to have a quarterly meeting place TBD and will be posted on
motion was made by Debbie DeBaun to adjourn the meeting at 8:00 p.m. and Brooks
Myers seconded the motion.
We have the totals of the recent variance votes:
18065 Cumbres Road – Setback issue: 45 Yes votes 11 No Votes Variance passed.
18005 Ranch Hand Road – Fence issue: 53 Yes votes 7 No Votes Variance passed.